Beyond the Referral: How Jeremy Drobeck’s Follow Up System Helps Converts Your Leads
Jeremy understands that your referral is more than just a name—it’s a potential client and a future closing. We know that inconsistent follow-up and lack of urgency is the biggest threat to converting leads. That’s why we have a “speed to lead” mindset and have built an extensive, multi-channel lead follow-up system designed to maximize every opportunity you send our way.
Our Commitment: Active, Consistent Engagement
From the moment a lead enters our system, our team initiates a proactive engagement strategy. We don’t just send one email; we launch a multi-wave contact plan using:
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Active Calling: Direct phone calls are our primary method for initial consultation and relationship building.
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Targeted Texting: Short, professional texts are used for quick scheduling and reminders, meeting clients where they are.
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Personalized Emailing: We provide value and necessary documentation through clear, tailored email communication.
🚀 The Key: Our 4-Stage Lead Conversion Funnel
The statuses you see in our weekly reports to agents aren’t random—they reflect our concrete progress and the next action needed to move the client toward pre-approval. This transparency ensures we are always aligned on the client’s status.
Here are the key stages we track and report on:
| Stage | Definition & Goal | Follow-Up Strategy |
| Lead | We are actively reaching out. | Immediate initial contact attempt (call, text, email) within the first hour of receipt. |
| Lead – Working | We have made initial contact with the client and received an initial application. We are actively working on scheduling a meeting with Jeremy for preapproval. | Daily and as needed |
| Lead – Cold | Moved to this stage after the first 2 weeks if we haven’t gotten a response. | We continue to email the client monthly for 12 months with 2 calls and texts |
| Lead – Inactive | Client didn’t want to proceed with anything | None |
| Credit Impaired | The client has some work to do on their credit. | We give them a game plan and provide credit tips monthly for 2 years |
| Not Qualified | A reason other than credit they did not qualify. | We do go over a game plan with the client and follow up accordingly. For example: say they are self-employed for a year and need to wait to do their taxes in Feb. We will follow up the end of Jan. to check on their taxes. |
| Pre-Approved | Preapproval letter has been issued | Client is actively looking for a home. We will continue to check in with the client over the next 12 months with 12 follow up calls and 13 emails. |
🔑 Why Our System Benefits You (The Realtor)
This detailed tracking and aggressive follow-up is the difference maker for your business:
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Higher Conversion Rates: Our disciplined approach ensures no lead is abandoned, significantly increasing the odds of conversion.
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Faster Closings: By moving clients quickly and efficiently from application to Pre-Approval, we help you get your clients under contract sooner.
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Complete Transparency: Our weekly lead reports use these exact stages, giving you real-time insight into which clients are ready to start house hunting and which ones need a final push.
When you refer a client to Jeremy you gain a dedicated partner committed to the success of that lead.
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You might think your real estate agent is the sole captain of your home buying journey, but in a market where Kalamazoo home prices have climbed 17.8 percent in a single year, the most critical person on your crew is actually the navigator holding the fuel gauge. Building a home buying team in Kalamazoo isn’t just about finding a friendly face to open doors. It’s about assembling a disciplined flight crew that understands the unique turbulence of our local 2026 market, where homes often sell in about 31 days and the median price has reached $212,000.
It’s natural to feel a bit of pre-flight anxiety when you’re eyeing historic neighborhoods or worrying about how Michigan’s property tax pop-up rules might impact your long-term costs. We believe your path to homeownership should feel like a controlled, engineered process rather than a gamble. This guide will teach you how to assemble a high-performance team to navigate these complexities with total precision. We’ll outline the specific professional roles you need on your side, from expert lenders to thorough inspectors, so you can move from pre-approval to closing with a smooth landing.